Outgoings: other charges under a lease
What are outgoings?
Outgoings are costs payable relating to the premises or in the case of a multi-occupancy property, such as a shopping centre, the premises and the property. When leased these costs may be transferred to the tenant. Examples of outgoings include water rates, council rates and owner’s corporation fees.
A landlord must provide the tenant with various documents outlining outgoings (estimates and actual) at various points over the term of the lease.
Information a landlord must provide to a tenant about outgoings
Under various sections of the Retail Leases Act 2003 (the Act), the landlord must provide the tenant with the following:
Category of outgoings
The tenant under a retail premises lease is not liable to pay outgoings except where they are detailed in the lease.
Disclosure statement containing estimates of outgoings
The landlord must give a disclosure statement to the tenant at least seven days prior to entering into the lease. If a statement is not provided, the tenant is not liable to pay rent, if they have provided the landlord with written notice that they have not received the disclosure statement. This must be done during the seven days before, or during the 90 days after entering into the lease.
Estimate of outgoings (section 46 of the Act)
The landlord must give the tenant a written estimate of the outgoings for which the tenant is expected to pay under the lease. This must be done before the lease is entered into, and one month before the end of the landlord’s accounting periods. The tenant is not required to pay for outgoings if an estimate has not been given.
Statement of outgoings
All the landlord’s expenses must be detailed in an audited statement. This statement must list the accounting periods and related outgoings which the tenant is responsible to pay for. The landlord must give this statement to the tenant no later than three months after the end of each accounting period.
If the tenant is only required to pay for GST, utilities, council rates and insurance, and the statement is accompanied by proof of payment i.e. invoices, assessments or receipts, this statement does not have to be audited.
Advertising and promotion statements
If the retail premises are in a shopping centre, the landlord must provide a written audited statement detailing all advertising and promotion expenses in each of the landlord’s accounting periods.
Relevant case study
The situation: Before the lease commenced, the landlord provided the tenant with an estimate of outgoings. The estimate was $7,000 for outgoings per annum.
Within the following year however and after paying all the invoices, the tenant realised they were paying far more than the estimate provided.
The process: The landlord agreed they had underestimated the amount for outgoings per annum.
The solution: Through negotiating with a VSBC Dispute Resolution Officer the landlord agreed to cap the outgoings at $7,000 per annum.
The Victorian Civil and Administrative Tribunal (VCAT) has handed down a number of decisions about the payment of outgoings. These include:
- Yan and Anor v Wang and Anor VCAT 2405 (27 November 2008)
- Café Dansk Pty Ltd v Shiel and Ors (Retail Tenancies)  VCAT 36 (14 January 2009)
- Richmond Football Club Limited v Verraty Pty Ltd (CAN 076360 079) (Retail Tenancies)  VCAT 2104 (3 November 2011)
- Market Ring Write Services Pty Ltd v Dudson (Retail Tenancies)  VCAT 546 (16 April 2013)
- Anchong Nominees Pty Ltd v Rafei (Building and Property)  VCAT 1313 (18 August 2015)
Other decisions can be found on the Australian Legal Information Institute (AustLII) website.