Many leases are signed for a period of five years, with further options to renew. Others are signed for shorter terms, also with further options to renew.

Under Section 21(5) of the Retail Leases Act 2003 (the Act) tenants have the right to a five-year term but can waive this right and sign a lease for a shorter period of time. (Tenants whose lease terms add up to at least five years do not need to apply for the waiver certificate, for example, a three-year lease with an option of a further two-year term.)

To waive the right to a five-year term tenants must apply to the VSBC for a Five-year Waiver Certificate – complete the application form here.

Reasons to apply for a Five-year Waiver Certificate

The most common reason as to why a tenant will apply for a waiver certificate relates to a tenant starting a new business.

The tenant may:

  • be unsure about the long-term suitability of the premises;
  • may be questioning whether their business will succeed; or
  • may be unsure if their business will outgrow the premises over the terms of the lease.

In these cases, tenants may seek a term of less than five years (for example, a two-year lease). In other cases the landlord may not be able to offer up to five years (for example, if the building is to be demolished or re-developed. The landlord may therefore request that the tenant seek a five-year waiver certificate before commencing negotiations).

Provisions under the Act

There are a number of provisions under the Act regarding the Five-year Waiver Certificate. These include:

  • Section 21. This outlines the statutory minimum term of five years.
  • Section 21(1) This outlines a provision for a term of at least five years, counting the initial term and any further term or terms provided by any options for renewal.
  • Section 21(5) This provides that tenants who wish to waive this right can request the VSBC to certify in writing that he, or a person acting on his behalf, has explained to the tenant the effect of waiving this right, and the effect that the certificate will have on the term of the lease. The waiver will not be effective unless the tenant gives the landlord written notice that they have waived this right. The section provides that the VSBC must issue the certificate within 21 days of the tenant’s request.
  • Section 84(1)(e) This outlines the VSBC’s function to confirm whether a certificate has been given in accordance with section 21(5).

VCAT rulings

The Victorian Civil and Administrative Tribunal (VCAT) has handed down the following decisions regarding overholding and entitlement to a five-year term:

Other decisions can be found on the Australian Legal Information Institute (AustLII) website.


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